ICT AUTHORITY,NATIONAL SAFETY AND TRANSPORT AUTHORITY Tender:Supply,Installation and Commissioning Transport Integrated Management System for the National Transport and Safety Authority, Ministry of Transport and Infrastructure,Closing Date:29/10/2013

ICT AUTHORITY

NATIONAL SAFETY AND TRANSPORT AUTHORITY

Invitation for Bids (IFB)

Issuing date of the IFB : 13th September 2013

Name of Country: Kenya

Name of Project: Kenya Transparency & Communications Infrastructure Project (KTCIP)

Loan I Credit Number: 4284-KE

 IFB Title: Supply, Installation and Commissioning Transport Integrated Management System for the National Transport and Safety Authority, Ministry of Transport and Infrastructure.

IFB Number: KICTB/KTCIP/ICB/23/2013-2014

1.This Invitation for Bids (IFB) follows the General Procurement Notice (GPN) for this project that appeared in UNDB online on 2nd November 2007.

2.The Government of Kenya has received financing from the World Bank toward the cost of Kenya Transparency & Communications Infrastructure Project (KTCIP). KTCIP will be executed by the Information Communication Technology Authority under the Ministry of Information and Communications. The ICT Authority therefore intends to apply part of the proceeds to payments under the agreement(s) resulting from this IFB: Supply, Installation and Commissioning Transport Integrated Management System for the National Transport and safety Authority, Ministry of Transport and Infrastructure. IFB No: KICTB/KTCIP/ICB/23/2013-2014. The complete works have been divided in 3 Lots. The Ministry of Transport and Infrastructure is the recipient for the proposed project.

The ICT Authority serves as the implementing agency for the project and now invites sealed bids from eligible Bidders for: Supply, Installation and Commissioning Transport Integrated Management System for the National safety and Transport Authority, Ministry of Transport and Infrastructure.

 

LOT 1: Upgrade and Configuration of Servers at the Government Data Centre to host the Transport

Integrated Management System

Item 1: Upgrade / Configuration of IBM P5 Server

Item 2: Upgrade / Configuration of LAN

Item 3: Upgrade / Configuration of Storage

 

LOT 2: Supply, Installation and configuration of Software; Transport Integrated Management System

Item 1: Vehicle Registration Module

Item 2:  Driver Testing and Licensing Module

Item 3: Motor Vehicle Inspection and Testing Module

Item 4: TLB / PSV Management Module

Item 5:  Enforcement Module

Item 6: Reporting and Business Intelligence Module

Item 7: Citizen self Service Portal

Item 8: Training of End Users

Item 9: Data cleansing and Migration

Item 10: System Integration to 3rd Party Systems

Item 11:3 years Support and Maintenance of the System

Item 12: 3 Years Managed Services for the Administration and management of the system

 

LOT 3: Supply, Installation, Configuration Workstation Kits

Item 1: Supply of Fifty (50) Workstation Kits for Vehicle Registration Department

Item 2: Supply of Fifty (50) Workstation Kits for Driver Testing and Licensing Department

Item 3: Supply of Fifty (50) Workstation Kits for Motor Vehicle Testing and Inspection Department

Item 4: Supply of Fifty (50) Workstation Kits for TLB / PSV Department

Item 5: Supply of 500 Enforcement Mobile Devices (application)

Item 6: Training on maintenance and servicing of workstations

Item 7: 3 years maintenance and service of goods and Services

Bidders can bid for one or more than one LOT. Bidders must bid for all items in a LOT. Bids will be evaluated, and contracts awarded on a LOT by LOT basis. Bids quoting for incomplete items (i.e. any missing item and/or missing required quantities) in a LOT shall be considered non-responsive.

3. Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, edition of IDA Credits: May 2004 (revised October, 2006), and is open to all Bidders eligible as defined in these Guidelines, that meet the following minimum qualification criteria:

 

Financial and Technical Capability

i.  Submission of evidence/documentation of at least 3 similar contracts undertaken by the Bidder in the past 5 years, each with a value as follows;

 

Lot 1-KES 262M

Lot 2 – KES 457M

Lot 3 – KES 98M

or an equivalent amount in a freely convertible currency for each Lot. In order to be acceptable, these 3 similar contracts should have incorporated supply, installation, configuration, commissioning and maintenance of ICT systems as well as user training on the IT, networking, and Content management aspects.

il. Submission of audited balance sheets or, if not required by law of the Applicant’s country, other financial statements acceptable to the Purchaser, for the last two years to demonstrate an annual revenue of at least Kenya Shillings 170 million or an equivalent amount in a freely convertible currency for each LOT.

5.  Interested eligible Bidders may obtain further information from ICT Authority and inspect the bidding documents at the address given below from 9.00 a.m. – 1.00 p.m. and 2.00 p.m.- 4.00 p.m. every day excluding weekends and public holidays. A pre-bid meeting which potential bidders may attend will be held on 8th October 2013 at 10.00am East African Time at the ICT Authority offices, 12th Floor -Boardroom Teleposta Towers, Kenyatta Avenue Entrance, Nairobi.

6.  A complete set of bidding documents in English may be obtained from the ICT Authority Office at 12th Floor, Teleposta Towers, between 9.00 a.m.   1.00 p.m. and 2.00 p.m. – 4.00 p.m. Upon payment of a nonrefundable fee of Kenya Shillings (KES) 5,000/= or an equivalent amount in a freely convertible currency. The method of payment will be in cash or banker’s cheque payable to the, ICT Authority .

7.  Bids must be delivered to the address below at or before Tuesday, 29th October 2013 at 10.00 East African Time. Bids need to be secured by a bid security. The amount of Bid Security required is Kenya Shillings One Million per LOT. Late bids will be rejected. Bids will be opened in the presence of Bidders’ representatives who choose to attend at the address below at 10.00 a.m. East African Time on October 29th 2013 at the ICT Authority offices, (Main Boardroom) 12th Floor Teleposta Towers, Kenyatta Avenue Entrance, Nairobi.

8.  The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.

 9.  Bids should be submitted in a plain sealed envelope clearly marked:

 

DIRECTOR, INFRASTRUCTURE & PROJECTS

KENYA TRANSPARENCY & COMMUNICATIONS INFRASTRUCTURE PROJECT (KTCIP)

ICT Authority,

12 FLOOR Teleposta Towers- Kenyatta Avenue

P.O. BOX 27150 – 00100, NAIROBI,KENYA

BID NO: IFB No: KICTB/KTCIP/ICB/23/2013-2014. Supply, Installation and Commissioning Transport Integrated Management System for the National safety and Transport Authority, Ministry of Transport and Infrastructure.

and placed in the Tender Box situated at ICT Authority entrance, 12th floor Teleposta Towers or mailed so as to reach the above address on or before October 29th 2013, at 10.00am East African Time.

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